Club Constitution - Wicklow Rovers

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Club Constitution

About The Club

Wicklow Rovers AFC. Constitution.


1. Name.

The Club shall be called Wicklow Rovers Amateur Football Club (The "Club")

2. Objectives.
The objectives of the club shall be to provide facilities to promote the game of Association Football to arrange football matches and provide training for all of the playing members of the club and community participating in the game.
To encourage the highest ethical standards. All individuals involved in the club shall conduct themselves with integrity, accountability and in a fair and equitable manner.


3. Status Of Rules.

These rules (the "Club Rules") form a binding agreement between each member of the club.


4. Rules and Regulations.

The club shall have status as Affiliated Member Club of the Football Association Of Ireland. (The "FAI").
The club will also abide by The FAI’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
The members of the club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves that the business and affairs of the club are carried out in accordance with the Rules and Regulations of The Football Association Of Ireland and any Competitions in which the club participates, for the time being in force. Wicklow Rovers AFC. Constitution.


5. Club Membership

Membership is open to all and shall consist of the following categories:-

Administrative members (Executive Committee Members, Sub Committee Members)
Associate Members (Non Playing Managers, Assistant Managers, Coaches)
Ordinary Members (Paid up players over the age of 18, Parents & Guardians of all playing children)
Juvenile Members (Schoolboys & Girls up to 16 years and youths 17 & 18 years)

Administrative, Associate and Ordinary members are entitled to attend and vote at club meetings, (AGM and EGM)
Juvenile members are not entitled to attend or vote at club meetings (AGM or EGM) or hold any office within the club.


(a) The members of the club from time to time shall be those persons listed in the registar of members (the "Membership Registar") which shall be maintained by the club Secretary.

(b) Any person who wishes to be a member must apply on the Membership Application Form at the annual registration held by the club. Election to membership shall be at the discretion of the club committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicants name being entered in the Membership Registar.

All members joining the Club shall be deemed to accept the terms of this Constitution and any bye laws from time to time adopted by the club, in particular without prejudice to the foregoing generality, the requirement to conduct themselves in accordance with the clubs ethical framework and the bye laws as to discipline set out therein.

6. Annual Membership.


(a) An annual fee payable by each member will be set at the AGM, and at a level that will not pose a significant obstacle to community

Participation. Any fee shall be payable on a successful application for membership and annually by each member, Fees shall not be refunded. Wicklow Rovers AFC. Constitution.


7. Resignation and Expulsion.

(a) A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to the Club committee of his/her resignation. A member whose annual membership fee or further subscription is more than (3) months in arrears shall be deemed to have resigned.

(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interest of the club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.


8. Club Committee.

(a). The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and up to 5 other members, elected at an Annual General Meeting in accordance with the club’s executive committee rules in place from time to time.
(b). Each club officer and Club Committee member shall hold office from the date of appointment until the next Annual General Meeting (AGM) unless otherwise resolved at an Extraordinary Meeting (EGM). The Club Committee shall be responsible for the management of all of the affairs of the club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the club shall have the casting vote in the event of a tie. Meetings of the club committee shall be chaired by the Chairman or in his absence the Vice Chairman. The quorum for the transaction of business of the club committee shall be two thirds.
(c). Decisions of the club committee of meetings shall be entered into the minute book of the club to be maintained by the Club Secretary.
(d). Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days notice to all of the Club Committee.
The Club Committee shall hold not less than twelve meetings a year.
(e) An outgoing member to the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meeting shall be filled by a
Member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulation of The FAI, and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(g) Anyone serving as club secretary cannot serve as a fixtures secretary during that term.


9. Annual and Extraordinary General Meetings

(a) An AGM shall be held in each year to :

(1) Approve the minutes of the previous years AGM

(2) Receive a report of the Chairman and Secretary of the Club’s activities over the previous year;

(3) Receive a report from the Treasurer of the Club’s finances over the previous year;
Wicklow Rovers AFC. Constitution.

(4) Appoint someone responsible for certifying the Club’s accounts

(5) Elect Executive Committee

(6) Review and consider any bye laws.

(7) Consider any other business

(b) Nomination for election of members as Club Officers or as member to the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before meeting. Persons seeking election must attend in person at the AGM, otherwise they cannot be considered foe election to the executive committee.

(c) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by Club Secretary of a requisition in writing, signed by not less than five members stating the purposes of which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.

(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.

(e) The quorum for a General Meeting shall be two thirds.

(f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the chairperson of the Meeting shall have a casting vote.

(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of the meeting into the Minute Book of the Club.


10. Club Teams

The Managers of each team shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team


11. Club Finances

(a) A bank account shall be opened and maintained in the name of the Club (the "Club Account"). Designed account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the club shall be received by the treasurer and deposited in the Club Account.

(b) The Club Property shall be applied only in furtherance of the objects of the club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.

(c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club. All material jobs should be offered for tender as deemed by the committee.

(d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-
Wicklow Rovers AFC. Constitution.

match expenses, post match refreshments and other ordinary benefits of an amateur sports club.

(e) The Club may also in connection with the sports purposes of the Club:

(1) Sell and supply food, drink and related sports clothing and equipment:

(2) Employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present.

(3) The club pay for reasonable hospitality for visiting teams and officials.

(4) Indemnify Club Committee and Members acting properly and exclusively in the course of the running of the club against any liability incurred in the proper running of the club but limited to it’s assets.

(f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years. The accounts must be up to date and updated on a yearly basis by the treasurer.

(g) The Club shall prepare an annual "Financial Statement", which shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting.

(h) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, ("the Custodians"), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.

(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death of resignation unless removed by a resolution passes at a General Meeting

(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as required by the Club’s Solicitors from time to time to a newly Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.

(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

(l) Cheques can only be signed at executive meetings or finance meetings.


12. Dissolution

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) If, upon the winding up or dissolution of the Club there remains the satisfaction of all its debts and liabilities any property whatsoever, the sum shall be transferred to some other organization or organizations having objects similar to the objects of the Club, such organization of organizations to be determined by members of the Club by resolution passed at a General Meeting
Wicklow Rovers AFC. Constitution.

or in the absence of such a Resolution (or to that extent to which it cannot be given effect) to the Association which the Club is affiliated.


 
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